What to Look For in Board Management Software

Board management software is an electronic tool that aids boards of directors, their administrative support staff, and other stakeholders prepare for meetings and distribute documents, as well as communicate on important subjects. These systems are usually paperless and allow users to connect and collaborate remotely via a web browser or dedicated mobile app. The most effective systems come with features that allow you to capture and manage meetings, establish agendas, share documents, and collaborate on them in real-time. They also allow for the https://boardroomspace.info/top-4-collaboration-tools-for-business-and-teams/ recording of meeting minutes, tracking document versions, and monitoring the compliance with specific legal requirements or regulatory requirements that are based on industry.

The choice of a suitable board portal should be decided following a thorough analysis of the needs of all members of the board, including the board members, CEO and managers. Most often, the decision is caused by one or more pressing issues like security efficiency, cost reduction and security but a thorough evaluation should be conducted to ensure that the net benefits outweigh costs.

A good board management software should include the following characteristics:

Secure data storage – Many providers offer cloud-based or physical storage with secure encryption. The latter offers stricter standards, and is certified for physical security. It should also be possible to save all relevant documentation for a conference in all its entirety, which should be more than a mere collection of emails and PDFs. The software should be able to to prompt good practices, such as the introduction of important discussions and decision-making early on in the agenda and incorporating security and health topics.