Tips for Making Online Board Meetings Productive

Online board meetings can be a great method for nonprofits and their staff to conduct business. However, as with any meeting, the efficiency of a meeting held online is affected by various factors. This article provides tips for making your virtual board meetings efficient and discusses the most common mistakes that can be avoided.

Lack of engagement

Many nonprofit boards discover that they face challenges protectednetwork.org enhancing project management in keeping attendees from remote locations entertained during meetings. This is particularly the case if your company has made the switch to meeting remotely from face-toface meetings. Meetings may suffer from low participation If your board members aren’t used to interacting via video, or if they are struggling with the technology itself.

It can be difficult to convince participants to attend the virtual meeting if committee reports are the least interesting element of the agenda. Encourage your committee chairpersons to include in their reports a question or a request for feedback from the Board.

Inadequate meeting minutes

The minutes of your board’s appointed officials are accountable for ensuring that all critical discussions and decisions from your virtual meetings are documented in a clear, concise manner. They should be careful not to describe informal discussions or personal opinions, and should try to strike an appropriate balance between thoroughness and conciseness. It is crucial to record your minutes verbatim and have a system for storing all documents with security, including governing documents and financial reports. This will prevent confusion and increase accountability.